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Halloween Party Planning Made Easy

Halloween Party Planning Made Easy

Halloween Party Planning Made Easy


Party planning in general can be stressful and overwhelming right? Like you haven’t got enough to-do lists and everyday stuff going on in your head.

As a kaizen ninja this is the method I use to plan all my parties, it’s not complicated and in keeping in with the kaizen methodology, it’s all down to baby steps.

Over the years I have been on the team that organized huge sell out themed events at university down to back to back class parties at school. These are the lessons that I have learned:



Keep It Simple


You don’t have to make it complicated to have a killer party or event. Dump all the ideas that are running through your head down on paper then cross out anything that makes you break out in a sweat before you start. You don’t need that kind of hassle, parties are supposed to be fun!
Draw up a running order of events, if you have little ones attending, remember to consider feeding and nap times, grumpy, sleepy hungry kids do not make for good guests! Try switching things around until it feels like it will flow effortlessly!

This goes for everything else too

  • Decorations – what is quick and easy to put up and take down?
  • Food – which recipes are easy to prepare, with little effort but is still impressive? (my Halloween recipe book here fits the bill)
  • Games – which games are simple to put together, simple to play but bundles of fun? (Grab the free party games pack at the end of the post)



Keep To The Budget


What? You don’t have a budget? It might be OK for the Kardashians to throw a party with no budget in place but for the regular folk of the world, having a budget will help you plan better.

How? By having restrictions it is much easier to make decisions. It either fits the budget or it doesn’t, it also helps with keeping all those ‘little extras’ under control. you might be thinking, oh it’s only a couple of dollars but when you have several items that fall into that category, the cost soon adds up.

Money is one of the main causes of stress, so if you keep that under control, so will your stress levels.

If you are finding it hard to make ends meet or you don’t have much to throw into a lavish party, ask all the guests to bring a dish. With our bilingual playgroup, when we first started parties were a bit of a mish-mash but as time went one we all decided that pot-luck was actually the easiest way to do it. We usually check in beforehand with a rough idea of what we are bringing so that we don’t end up with 7 bowls of pasta salad and a trifle! It works well and it’s easy for the host and everyone else.



Set The Boundaries


Another thing I hear from moms is that having a lot of people in their home feels stressful. Totally get it, especially if your guests kids have different ideas about what is acceptable and what isn’t.

Within our group of friends we have a strict no food upstairs rule – food and drinks have to be kept within a certain area. We have this rule at home anyway and it wouldn’t cross my sons mind to take his food upstairs but other people have other rules and eating in the bedroom maybe OK at some homes.

If you want to keep certain rooms out of bounds, that is acceptable too. Let your guests know as they arrive, politely of course “No food upstairs and please stay out of the master bedroom” – you don’t really need to give a reason, your castle, your rules but you could add something about breakables being in that room or whatever.

If you are sending out actual invitations then you can always add anything important to that maybe about food allergies, about gifts, dress code etc.



Be Flexible


Don’t be surprised if everything doesn’t go to plan. Often these things don’t, it’s no biggie, rather than getting upset and throwing a mummy tantrum, pour yourself another glass of wine and go with the flow. Sometimes the kids are having so much fun playing that they don’t want/need to have a supervised game or maybe the games finish way quicker than you expected. No problem, have a couple of ideas set up ‘just in case’ and you will rock it as the super mom!

  • If someone doesn’t want to join in a game, really it doesn’t matter, let them sit it out.
  • If a couple of guest call off sick, no worries, make the most of it with the people who did make it
  • If you get through a game really quickly – push it up a notch, tell the guests that was a practice run and now you are going to play with these added rules to make it more difficult!


Be Prepared


Like any good scout, this motto should be engraved into your brain. Give yourself time to plan and thing ahead. make lists, get all that noise out of your head and onto paper, then you can cross out anything that is just ‘noise’.

Don’t try and do everything yourself, delegate jobs to other people and if you are a bit of a perfectionist then imagine this is an exercise on self help and you are going to be OK with whatever happens.


Have back up plans thought out

  • What if the weather is horrid?
  • What if the kids demolish all the foot is 30 seconds?
  • What if all the games get played in a record time?
  • What if you run out of X, Y or Z?
  • What if someone cancels at the last minute?
  • What if someone spills red wine on my white carpet (really? you have a white carpet!)

Just thinking about all these situations can get really overwhelming but… here is the secret sauce… if you have thought about them BEFORE they happen and have a back up plan in place, just in case, that overwhelm and stress melts away. There is nothing to stress about, there is nothing to worry about because, you have it under control! Go You!


Now, to make life a bit easier for you, I have put together a pack of my favourite Halloween party games – these are all tried and tested, take minimal prep time, have simple rules so anyone can play and get straight A’s in the fun department!

To get you hands on the pack,

just pop your name and email in the box below…

You’ll have to go to the email sitting in your inbox and clickity click that link inside.


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